Most of us will reach for a mailing envelope nearly every single day. At least during work hours, no matter our business. And in a world where so much has become automated, and that includes our postal system, it is important to see to it that we follow the pre-set and official USPS guidelines for what sort of mailing envelope will, and will not, work within that postal system. Here are a few tips to get you started.
Always use a mailing envelope that is machinable. Using a machinable mailing envelope means it must be a rectangular shape and no less than 5 inches long, 3.5 inches high, and with a thickness of 0.007. Maximum dimensions for a customized mailing envelope is 11.5 inches long, 6.125 inches high and a thickness of 0.25. Such a mailing envelope cannot exceed 3.3 ounces. If your mailing envelope meets these standards, it is eligible for presort rates, which is certainly important when you’re watching your budget. Always look for the least expensive way to send your mail.
There is another mailing envelope called an automation envelope. This is also machinable and includes a delivery barcode. Less expensive rates are offered for this type of mailing envelope since it takes less effort for the post office to sort it . . . and the name of the game is speed and efficiency on their end. The less work and time the post office has to put into your mail needs, the less it will cost you. Make it easy for the post office, and you in turn also make it easy for yourself.
You should be prepared for extra charges if your mailing envelope is not machinable. A mailing envelope that falls under the non-machinable category is subject to additional postage as a result of the manual processing that must go into it. Manual processing means humans have to do the work, and when humans do the work, it costs more. Non-machinable mail may contain items such as pencils, candies, coins, or other non-traditional mail shapes. Such items will make the mailing envelope appear and feel lumpy and out of the ordinary. This mailing envelope will likely weigh more than 3.3 ounces, and may require closure through the use of clasps, such as a manila mailing envelope.
If you are a businessperson who uses a mailing envelope every day, and goes through a large supply of them, it is to your benefit to find a mailing envelope manufacturer that routinely offers products which automatically meet USPS requirements. Most suppliers will provide every conceivable and already-known option for your mailing envelope needs. You will do yourself a big favor if you stick with the “size 10” mailing envelope. For all your regular mailing needs, invoices and letters and payments, this mailing envelope will usually meet the pre-designed machinable requirements set out by the USPS.
If you go into your mailing efforts ahead of time with complete knowledge of the system, you’ll not only save time and money, but your entire operation will run with more ease and simplicity. An important goal, and to think—you can move toward it simply by starting with the type of mailing envelope you use on a daily basis.